Six design pilot terms

1 Who provides the pilot

The provider and promoter is {{LEGAL_OPERATOR_NAME}}, a {{LEGAL_OPERATOR_FORM}}, trading as Platform Development (PD, we, us). Our geographical business address is {{GEOGRAPHICAL_BUSINESS_ADDRESS}}. {{REGISTRATION_DISCLOSURES}} {{VAT_DISCLOSURE}}

Contact us at hello@platformdevelopment.co.uk. Our main website is https://platformdevelopment.co.uk/. Keep a copy of these terms and your agreed project scope. These terms are version PD-PILOT-2026-09-08-DRAFT-1.

2 The offer and who may apply

The pilot offers six selected UK applicants one free design project each. It does not offer six designs to each applicant. Applicants must be at least 18 and resident in the United Kingdom, or apply as an authorised adult representative of a business or organisation established in the United Kingdom. A sole trader may apply. One application per person or business is allowed; tell us about a correction instead of submitting duplicates.

The bold number 6 is the total pilot capacity. It is not a live count of places remaining. Submitting an application does not reserve a place or confirm selection. We will clearly close applications or describe any separate waiting-list opportunity when the pilot is full.

The agreed design is supplied without a design fee in return for the website portfolio permission described below. No purchase, subscription, deposit, referral, review or marketing subscription is required. Portfolio exposure does not guarantee enquiries, sales, search rankings or any particular audience.

3 Applications and selection

Applications open on {{PILOT_OPEN_DATE}} and close on {{PILOT_CLOSE_DATE}}. We will notify applicants of the outcome by {{SELECTION_NOTIFICATION_DATE}} using the supplied email address. If exceptional circumstances require a change, we will explain it promptly and will not change the rules in a way that unfairly disadvantages applicants.

We select projects based on a clear and achievable brief, suitability for the offered design formats, the availability and lawful use of the necessary assets, a useful range of work for the pilot portfolio, and our capacity to complete the work to a reasonable standard. Selection is a review of project suitability, not a random prize draw. We will keep a record of the assessment and use the published criteria consistently. Marketing consent is never a selection factor.

You may choose a project category from the application menu. The category is a starting point for discussion, not a promise of unlimited work or a completed website or production service. A place is confirmed only when we notify you in writing and both parties accept the individual written scope. If we cannot agree a workable scope, either party may stop the discussions without charge and we may offer the place to another eligible applicant.

We will ask selected applicants to respond within seven calendar days. We will send one reminder and allow a further seven calendar days before offering the place to someone else, unless we have agreed an extension or reasonable adjustment. Unsuccessful applicants will be told the outcome. We will not automatically place them into a marketing campaign.

4 What will be agreed before work starts

Your individual scope will name the parties and record the objective, chosen design format, number of original concepts and final items, dimensions and platforms, file types and editable-source availability, supplied materials, number of revision rounds, target dates, approvals and the specific portfolio material we propose to display. It will state any third-party assets and their licensing restrictions. No work begins until these details are agreed.

The default pilot covers design and agreed digital handover only. Printing, paid media, domain registration, hosting, software subscriptions, paid fonts or stock, manufacture, substantial copywriting, custom application development and ongoing maintenance are excluded unless the signed scope expressly includes them at no charge. If an excluded service is useful, it remains optional and requires a separate written quote and acceptance. Declining it does not remove the agreed free design.

Changes to the scope or dates must be recorded and agreed by both parties. We will explain any optional extra cost before a separate paid service is ordered. There is no automatic upgrade, renewal or retrospective charge for the pilot.

5 Your materials and working together

Please provide accurate contact and project information and materials you own or are authorised to use. Tell us about confidentiality, brand restrictions, third-party licences and any people identifiable in the materials. Do not supply passwords, payment-card details, customer lists, identity documents, health information or other sensitive personal information in the application or design brief.

You give us permission to use the materials you supply solely to assess and deliver the agreed project and, only within the separately approved portfolio schedule, to show them on the PD website. You retain ownership of your supplied material. If rights are unclear, we will pause use and seek a replacement or clarification; you are not giving us an unlimited indemnity.

We will use reasonable care and skill, make reasonable adjustments to our communication where needed and keep you informed. You will have a reasonable opportunity to review the proof. Please check names, contact details, claims, prices and other factual copy before approving it. Your approval does not remove responsibility for a defect that we cause or any statutory right.

If necessary information or feedback is delayed, we will discuss a revised schedule. We may pause work after explaining what is missing and giving at least fourteen calendar days to respond. We will consider agreed extensions and accessibility needs before closing an inactive project.

6 Ownership and handover

You will own the copyright in the original final design identified in the signed handover assignment. We will arrange a written assignment signed by the actual copyright owner or an authorised signatory, identifying the final files and any exclusions. These website terms alone do not transfer copyright. Before that assignment, you may use supplied proofs to review the project, but should not publish unapproved drafts.

The assignment covers the original final work identified in it. Your existing material remains yours. Third-party fonts, photographs, stock, open-source elements and other licensed material remain subject to their own terms. Our pre-existing tools, reusable methods and unselected concepts are excluded. Any such element needed to use the final deliverable must be clearly identified and accompanied by an adequate licence or replaced before handover.

We will disclose material use of generative AI in producing the final work, check applicable tool and asset terms, and identify any limitation on exclusivity or copyright that we cannot reasonably confirm. We will not promise ownership of rights that do not exist or that we do not control. New designs are not a trade-mark clearance or registration service.

7 Limited permission for our website portfolio

In return for the agreed free project, you grant PD a non-exclusive, royalty-free permission to display only the final design, approved screenshots or mock-ups and agreed project description listed in the portfolio approval schedule, on the portfolio section of https://platformdevelopment.co.uk/ and directly related pages within that same website. Access may be worldwide because the website is public. The licence begins only after final handover and your written approval of the exact display version and any agreed embargo has expired.

The permitted display can include the business or trading name, business logo and website link expressly listed in the approval schedule, where you have authority to license their use. PD may resize or compress the approved images for accessible presentation, but may not materially change the work, invent results or imply an endorsement beyond the actual project. Technical hosting suppliers may handle the approved content for this purpose only.

This permission does not include paid advertising, PD social-media posts, third-party publication, sale of your design, training an AI model, or disclosure of your private brief or contact information. Any broader use requires a separate agreement. No testimonial, positive review, referral or personal photograph is required.

The portfolio licence continues while the approved project is displayed on the PD website, subject to the privacy and removal provisions below. It does not transfer your business name or logo to PD. If you later transfer the assigned design rights, tell the new owner about the limited portfolio licence and obtain advice on preserving that licence in the transfer.

8 Personal data and portfolio approval

A licence to use a design or business logo is different from permission to publish a person’s personal information. We do not publish your application email, private mobile number, home address, confidential business information, customer information or another person’s image as part of this licence. A trading name or logo can itself identify an individual, so we check that separately.

Where the proposed public case study would identify you personally, we will offer a redacted or anonymised display and ask separately for any optional permission to publish identifiable details. Refusing that personal-data permission does not remove your place or the free design. We will explain each proposed detail and publication context, and will not treat compulsory agreement to these terms as irrevocable privacy consent.

You may withdraw optional publication consent or raise a privacy, rights or confidentiality concern at hello@platformdevelopment.co.uk. We will assess it promptly, suspend disputed identifiable material where appropriate and aim to remove or redact material within fourteen calendar days. We cannot control copies made independently by others, but will take reasonable steps where the law requires them. This does not limit any shorter action required by law.

If only part of a portfolio display is affected, we will seek to retain a lawful redacted version. We will also consider a reasonable request to remove the entire project in good faith. There is no automatic repayment demand or cancellation penalty for exercising data-protection rights. Withdrawal does not make processing before withdrawal unlawful.

9 Contact preferences and privacy

We use the application details to review the application, communicate the outcome and discuss and deliver the project. The Privacy Notice explains the purposes, lawful bases, retention and rights. Giving us contact details does not automatically subscribe you to advertising.

Email marketing requires a separate optional, unticked opt-in. You can unsubscribe at any time using the email link or by contacting us. Refusing or withdrawing marketing consent does not affect selection, delivery, ownership or support for the agreed pilot. We do not infer consent to marketing calls, texts or WhatsApp messages from your mobile number or an email-marketing choice.

10 Cancellation and matters outside our control

You may withdraw an application at any time before selection. After the individual scope is accepted, you may cancel within fourteen calendar days without giving a reason and without charge. We offer that period as a contractual commitment even if a statutory cooling-off right would not otherwise apply. Tell us by email; no prescribed form is required.

We normally begin after that fourteen-day period. If you expressly ask us in writing to start earlier, we may do so, but we do not use that request to charge for the free pilot or remove your cancellation protection. No portfolio publication occurs before final handover and the agreed approval. Any mandatory statutory cancellation right remains available.

After fourteen days, either party may ask to end the pilot without a design fee or penalty. We will agree how to deal fairly with completed work and any necessary redaction or withdrawal of permissions. If final rights have already been assigned, ending the working relationship does not automatically reverse the assignment.

We may suspend or end work for a substantial uncured breach, unlawful or infringing materials, abusive conduct, or a genuine inability to perform. Where practicable we will explain the reason and allow fourteen calendar days to resolve it. If we cannot complete the agreed work, we will tell you promptly, discuss a reasonable revised date or alternative, and allow you to cancel. We do not reserve an unrestricted right to remove an accepted place or change the project.

11 Responsibility and remedies

We remain responsible for performing the agreed service with reasonable care and skill. If something is wrong, contact us and we will investigate and, where appropriate, correct it within a reasonable time. Nothing in these terms excludes liability for death or personal injury caused by negligence, fraud or fraudulent misrepresentation, or any liability that cannot lawfully be excluded.

We do not impose a liability cap based on the £0 design fee. Your statutory rights are preserved. If you are a consumer, we remain responsible for foreseeable loss caused by our breach or failure to use reasonable care and skill. If you apply for business purposes, any additional allocation of commercial risk must be fair, reasonable and separately agreed in writing; these terms do not impose an unlimited indemnity on you.

We cannot guarantee the commercial success of a design, trade-mark availability, printing results from an unapproved supplier, or the continued operation of third-party platforms. This does not excuse our own breach of an agreed obligation or remove a remedy provided by law.

12 Complaints and legal terms

Send a pilot complaint to hello@platformdevelopment.co.uk with your reference and the outcome sought. We aim to acknowledge ordinary service complaints within five working days and provide a substantive response within twenty working days, or explain any delay. Data-protection complaints follow the separate process in the Privacy Notice. You may use an authorised representative.

English and Welsh law governs these terms. If you are a consumer living elsewhere in the UK, you keep the protections of mandatory law that apply where you live and may bring proceedings in the courts available to you there. These terms do not force consumers to use arbitration or waive their rights to complain to a regulator.

The accepted individual scope and signed rights schedule record the specific project. They may clarify these terms or vary a provision only by clear agreement; they cannot remove mandatory rights or retrospectively extend portfolio or marketing permissions. A later website update does not automatically change your existing agreement. If one provision is unenforceable, the others continue so far as lawful. A delay in enforcing a right is not a waiver. Neither party may transfer obligations in a way that reduces the other party’s rights without agreement.